Each CNBC graduate student is eligible for up to $1,000 per year to support travel to scientific meetings provided they are in good standing with the CNBC. To remain in good standing students must present a Brain Bag by the end of their 3rd year, attend 2 Brain Bag presentations each semester, submit their progress report survey on time, and comply with the Retreat Attendance policy. A new year begins each September 1st. Unspent funds may not be carried over to the following year. Students who need more than $1,000 in travel funding in a given year may write to one of the co-directors, Rob Kass or Nathan Urban, to request an additional amount of up to $500. The request should include an explanation why additional travel expenses are justified.
Prior to a trip, the student must send an email to either Melissa Stupka (email@example.com – for CMU students) or Emily Bandi (firstname.lastname@example.org – for Pitt students) with the CNBC Travel Expense Request Form attached. The email should include the following information (with a cc to their advisor):
Where and when the student will be traveling, e.g., “to Orlando to attend the Neurosciences meeting in November”
The anticipated amount of the reimbursement request, broken down as lodging, airfare, registration fees, and “other”. This is just an estimate. The request should not exceed the amount of travel funds available for the student that year.
(domestic per diem chart / foreign per diem chart)
A statement that the student’s advisor has approved this trip. (The student must have obtained their advisor’s approval.)
To have CMU or Pitt pay for airline tickets directly, contact Melissa Stupka or Emily Bandi. Reimbursements cannot be claimed for trips that were not approved in advance.
For CMU Students, meals are not reimbursed based solely on per diem rates. Please submit all meal receipts along with your request for reimbursement.